Vyapar · GST Guide

How to Generate an E-Way Bill in Vyapar — Setup to Cancellation

An e-way bill is required for moving goods worth more than ₹50,000, and generating it from the NIC portal separately from your invoice means entering the same data twice. Vyapar can push invoice data straight to the e-way bill system once the API connection is set up. The setup is a one-time job that most people get stuck on, so it is worth doing carefully.

Steps

Confirm you need one: An e-way bill is generally required for movement of goods exceeding ₹50,000 in consignment value, for both inter-state and intra-state movement, though state rules vary on intra-state thresholds and exemptions. Some goods are exempt. Check your state's rules — the threshold is not uniform across India.
Register on the e-way bill portal: Your business needs an account on ewaybillgst.gov.in, registered against your GSTIN. If you already file GST returns you can register using the same credentials. This account is separate from your GST return filing login, which confuses a lot of first-time users.
Create API credentials for Vyapar: This is the step people miss. On the e-way bill portal, go to Registration and create an API user, choosing your GSP or selecting Vyapar as the integration, then set a username and password specifically for the API. These are not your portal login credentials — they are separate credentials created for software to use.
Enter the credentials in Vyapar: In Vyapar, open GST and e-way bill settings and enter the API username and password you just created. Save and test the connection. A failed test here is almost always the credentials — either the portal login was entered instead of the API user, or the API user was created against a different GSTIN.
Generate from the invoice: Create the sale invoice as normal, with correct HSN codes, taxable value and the buyer's GSTIN. Choose the e-way bill option on the invoice. Vyapar pushes the data and returns the e-way bill number. Because it comes from the invoice, the values match by construction — which is the whole point of doing it this way.
Add Part-B transport details: Part-A is the consignment data from the invoice. Part-B is the vehicle number and transporter details, and the e-way bill is not valid for movement without it. If the vehicle is not known at invoice time, generate Part-A and add Part-B before the goods move — a common workflow when a transporter is booked later.
Understand validity and extension: Validity is based on distance — roughly one day per 200 km for regular cargo, with different rules for over-dimensional consignments. Validity runs from when Part-B is entered, not from invoice date. If a vehicle breaks down, extend the e-way bill before it expires; an expired bill in transit is a penalty risk.
Cancel or reject when needed: An e-way bill can be cancelled within 24 hours of generation if goods were not transported or details were wrong, provided it has not been verified in transit. After 24 hours it cannot be cancelled — the recipient can reject it within 72 hours instead. Build a habit of checking generated bills the same day.

Frequently Asked Questions

Can I generate an e-way bill directly from the Vyapar app?

Yes, once the e-way bill API credentials are configured in Vyapar. After that, generating from an invoice is a single action and the consignment data is taken from the invoice rather than retyped, which removes the mismatch risk between invoice and e-way bill.

Why is my Vyapar e-way bill connection failing?

Almost always the credentials. The e-way bill API user is created separately on the portal under Registration, and is not the same as your portal login. Confirm you created an API user, that it is against the same GSTIN as in Vyapar, and that the password has not expired.

What is the e-way bill threshold?

Generally ₹50,000 consignment value, applying to both inter-state and intra-state movement — but intra-state thresholds and exemptions vary by state, and some goods are exempt entirely. Check the rules for the states you move goods between rather than assuming a single national figure.

How long is an e-way bill valid?

Broadly one day per 200 km for regular cargo, with different rules for over-dimensional consignments. Validity counts from when Part-B vehicle details are entered. It can be extended if the consignment is delayed, but only before it expires.

Can I cancel an e-way bill after generating it?

Within 24 hours, yes, provided it has not been verified in transit. After that the generator cannot cancel it, though the recipient can reject it within 72 hours. Check the same day — that is the practical rule.

We set up Vyapar for Indian businesses including GST and e-way bill integration, inventory and multi-user access — with a GST invoice for the licence.