Authorised greytHR Partner
greytHR is priced per employee per month, which sounds simple until you meet the two things that actually shape the bill: a minimum billing floor that makes it expensive per head for very small teams, and module add-ons that are quoted separately from the base plan. Below is how the pricing is structured, what drives it up, and the implementation cost that is rarely in the first quote.
Up to around 25 employees
Typically up to 50 employees, then per-employee
Growing teams, 50-250 employees
250+ employees or multi-entity
Two things drive the real number. First, the minimum billing floor: below roughly 50 employees you are often paying the floor rather than a per-head rate, so the effective cost per employee for a 20-person company is much higher than the headline. Second, modules — performance management, advanced expense handling and some integrations are add-ons rather than included, and are the usual reason a quote comes back above expectation. Implementation is also a real cost: configuring statutory settings for each state you operate in, importing historical payroll data and parallel-running one cycle takes a few weeks of work and is worth doing properly.
WhatsApp +91 98119 98370 or email info@itforsme.in with your headcount and the states you operate in. As an authorised greytHR partner we quote in INR with a GST invoice, configure statutory settings per state, import your existing payroll data and parallel-run a cycle before you go live.
For mid-size companies it typically works out in the range of ₹50-₹100 per employee per month depending on tier and modules. Below about 50 employees the minimum billing floor dominates, so the effective per-head cost is higher. Above 250 employees pricing moves to a negotiated enterprise rate. Ask for a quote against your actual headcount rather than working from a list price.
There is a free tier for very small teams, covering core employee records, leave and attendance and basic payslips. It is genuinely usable for a micro-business, but it does not carry the full statutory processing that makes greytHR worth having. Most companies move to a paid tier once payroll compliance is the reason they are buying.
Performance management, some advanced expense and travel modules, certain integrations and API access are typically add-ons. Implementation — statutory configuration, data migration and parallel run — is also usually a separate one-time cost. Ask for these explicitly when comparing quotes, because a base-price comparison between vendors is meaningless without them.
greytHR generally sits below both for payroll-led requirements, and its statutory compliance for Indian payroll is its strongest suit. Keka and Darwinbox push harder on performance management, engagement and the wider HR experience, and price accordingly. If your primary problem is running compliant Indian payroll, greytHR is usually the most cost-effective of the three.
Configuring salary structures and statutory settings for every state you operate in, importing employee master data and year-to-date payroll figures, setting leave policies, and running one month in parallel with your existing process to verify the numbers match. For a 150-person company this is typically three to four weeks. Skipping the parallel run is how companies end up with a wrong first payroll.
Send your headcount and states and we will come back with a real greytHR number in INR with GST — base, modules and implementation, not just the headline.